How to Submit Your Project

We use FilmFreeway as our submission platform for all categories, including film, music, visual art, theater, literature, and innovation. View the instructions below to submit your work.

Step 1: Sign Up & Build Your FilmFreeway Profile

Sign Up

Sign Up: Go to the FilmFreeway Sign Up Page and sign up with Google or a personal email address (avoid school or work emails, which can block festival notifications). Select "I'm a Filmmaker."

Build Your Profile

Build Your Personal Profile: Navigate to your user profile settings and fill out the details:

Upload a profile picture and a banner image, as well as any relevant photos
Add your bio, contact information, resume, and external website/social links
List your past filmography credits if applicable (actor, writer, producer, director)
Include News & Reviews if applicable

Step 2: Get Your Project Page Ready

Set Up Your Project Page

Basic Project Information:

Enter your project title and project type.
- Write a strong, engaging brief synopsis (aim for 50–150 words / 4–6 full sentences).
Submitter & Personal Details:
- Provide your personal email and cell phone number (festivals typically text if there is an issue with a file or link).
- Fill out your birthdate and location details if requested by specific regional rules.
List prior works (if applicable): List the director, lead actors, and key crew (cinematographer, editor, composer, writer). Do not leave these blank—programmers use them for award nominations.
Specifications:
- If applicable, add your exact runtime, completion date, budget, country of origin, aspect ratio, and genre/category.
- If it's a student project, mark "Student Project" and list your school.

Upload Your Project

For all files, including film, music, visual art, theater, literature, and innovation:

Choose Direct Upload (upload up to full HD/10GB directly to FilmFreeway's free unlimited storage—recommended) OR provide a link to Vimeo or YouTube.
Warning: If using Vimeo or YouTube, ensure the video is private or password-protected, and include the password in your submission details.
Note for theater submissions: since theater is typically a live performance as opposed to project upload, you will need to email info@zepstonemedia.com so arrange a time for our jurors to come and view the play. Comp tickets are required.

Step 3: Add Marketing Assets for Your Project

Add Media & Links

Add any posters, film stills, photographs, social media links, press links, and documents (such as a press kit) if applicable

Step 4: Find Our Festival

Search for Our Fest

Under the Browse Festivals tab, search for "Zepstone International Film & Music Festival."

Step 5: Submit to Our Festival

Click "Submit Now"

Review festival information, rules and terms. Then:

Review festival rules & terms
Review round deadlines and notification dates
Click "Submit Now"

Step 6: Choose Your Preferred Categories

Choose Project

Toggle to select the project you would like to submit. Over time, ideally you will have multiple projects, so choosing the right on is important.

Review All Categories

As a multi-industry festival, we have many categories to choose from. You can select one or multiple categories depending on your project and preferences.

For example, if you are submitting for Best Music Video, you might also want to consider a song category. If you are submitting a Best Theatrical Production category, you might also want to consider Best Theatrical Acting Ensemble. If you are submitting for Best Short Film, you might also want to consider Best Actor/Actress, Best FX makeup, etc. etc.
After choosing your categories, click "Add to Cart & Check Out"

Step 7: Review Cart & Check Out

View Cart

Review your "Cart Summary" for accuracy

Complete Order

Add your preferred payment method
Click "Pay and Complete Order"
Once your order is complete, you will receive a confirmation email
If your project is selected, you will receive an email notification on the notification date (see festival page for details)
Be sure to keep an eye on your spam folder!